Microsoft: Viewing Files Automatically Sent to OneDrive or Your Department Teams Channel

Question

How do I view files automatically sent to my OneDrive or my department Teams Channel?

Answer

There is new functionality that allows files to be sent, through back-end processing to your personal OneDrive or department’s MS Teams Channel.   This processing can replace older technology which stores files to your department’s SFTP server.

 

        Locating and Viewing Files sent to your personal OneDrive.

  1. Open your OneDrive, either in your browser or using File Explorer.
  2. Navigate to the folder named:  \Apps\YSU Banner Reports\.   Within this folder, locate the job name sending the file. 

* The YSU Banner Reports folder may not be present.  You do not need to create this folder, as the job sending the files will do this automatically.  

  1. Open the file.  This file is not shared with anyone, only you have access.  

 

 

        Locating and Viewing Files sent to your department Teams Channel

  1. Open your Teams Channel.
  2. Navigate to the tabs listed across the top.  Within one of these tabs will be your stored documents.  The precise folder configuration is unique to each department and the process sending the documents. 
  3. Open the file.  This file is shared with everyone with access to this Teams channel.  Exercise caution in making updates to the file.

 

 

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