Google Vs. Microsoft Feature Comparison


I have strong experience using the Google Suite for business and academic productivity. Why should I use Microsoft 365 instead?


Google Vs. Microsoft Feature Comparison

Cloud computing has become a major platform for data storage, collaboration, and communication. Google and Microsoft, both having competing applications, can accomplish business and academic goals. At YSU, we recognize that our students, faculty, and staff may have experience in one or both platforms. Using outside platforms such as Google for university data and business presents a security and support risk.  YSU provides Microsoft 365 as part of your user experience. At YSU, the provided Microsoft 365 subscription should be used for university business and data storage. The University does not provide support for Google products. Below is a comparison of each platform.

Google Vs. Microsoft Comparison Chart

The following table provides scenario and process-based comparisons to accomplish business or academic objectives.

Scenario, Use-Case, or Processed Based Actions Google Cloud Microsoft 365
YSU Security & Storage Considerations Not supported by YSU, presents a security and support risk. Supported by YSU and backed by Microsoft support & security standards.
Data gathering, such as a digital form. Can be used for applications, registrations, surveys, and more Forms Forms
Personal, cloud-based storage. Google Drive OneDrive
Departmental, committee or organization storage. Google Drive Teams
Shared email address that everyone in the departments or organization can access. Gmail Outlook- shared inbox
Shared files, folders, or multimedia internally at YSU or externally for collaboration outside of the University. Google Drive OneDrive
Committee, organization, or Departmental collaboration and file sharing. Google Drive Teams or OneDrive
Web Conferencing internally and/or externally. Meet Teams
Word Processing Docs Word
Spreadsheets Sheets Excel
Presentations Slides PowerPoint
Quick, on the go, note taking Keep OneNote
Calendaring Calendar Outlook
Mobile Device Access- Accessing your cloud storage on a phone or tablet. Drive App OneDrive App
Google Vs. Microsoft Comparison Table

All university personnel are expected to follow the University Guidelines for Data Storage. Please review the Microsoft Security statements  for cloud storage.

This list is not exhaustive and there may be scenarios and solutions not yet identified. Please visit YSU IT Training Services for consultations and training workshops. For general questions, email

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Article ID: 158628
Wed 11/1/23 2:01 PM
Tue 4/30/24 2:21 PM

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