Outlook: Share Your Calendar Availability with Others by Email

Question

How can I share my calendar availability in an email?

Answer

Instructions for adding a section of your calendar to your email to display your availability. Use these steps scheduling meetings with people outside of YSU and when asked for your availability.

  1. Open Outlook for Windows.
  2. Select New Email from the ribbon.
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  3. Select the Insert Tab.
  4. Select Calendar.
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  5. Select the Calendar you wish to share from the Calendar drop-down menu.
    NOTE: Options include your own calendar, group calendars, and team calendars.
  6. Select the Date Range you wish to share from the Date Range drop-down menu.
    NOTE: Options include, today, tomorrow, next 7 days, and custom date ranges.
  7. Select how much Calendar Detail you wish to share from the Detail drop-down menu.
    NOTE: Options include Availability Only, Limited Details, and Full Details.
  8. Select the Checkbox for Show time within my working hours only.
  9. Select Ok.
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  10. You will see the calendar information displayed in the body of the email. Continue to fill out the appropriate fields and email information to send your email.
    NOTE: This will add an .ics calendar file to your email. You can delete this.

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