Outlook: Share Calendar with MacOS

Question

Can my co-workers see my calendar items?

Answer

Outlook calendars allows users to track and schedule meetings, groups, appointments and more. Users can also share calendars with colleagues and supervisors to share busy times, availability, and other scheduling details.

 

Share your Calendar

1.Open the Outlook app. Microsoft Outlook icon

2.Navigate to the Calendar window by clicking the Calendar icon found in the bottom left portion of the Outlook window.

Navigation bar found on the bottom of Outlook's mail window. The Calendar Icon is highlighted.

3.Click the desired Calendar.

4.Click the ellipsis located to the right of the desired Calendar’s name.

5.Click Sharing Permissions.

A close up of Outllook's calendar window with a setting menu bar extended from a calendar. Sharing permissions is highlighted.

6.Click the “+” to add users.

7.Type in user’s name or full email address.

8.Specify the permissions to be granted.

an image of Outlook Calendar Properties window. the user search bar is highlighted. The bottom portion of the window is highlighted and contains the Permissions settings.

9.Click Add.

10.Click Done.

 

Remove a user

1.Navigate to the Calendar window by clicking the Calendar icon found in the bottom left portion of the Outlook window.

2.Click the desired Calendar.

3.Click the ellipsis located to the right of the desired Calendar’s name.

4.Click Sharing Permissions

A close up of Outllook's calendar window with a setting menu bar extended from a calendar. Sharing permissions is highlighted.

5.Click the desired user.

6.Click the “-“button to remove the user. The user’s name will disappear from the user’s list.

image of Outlook's Calendar Properties window with a user & the remove (minus) icon highlighted.

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