Printers: Scanning Documents To OneDrive

This article explains how to scan and access scanned documents using YSU printers to scan to your YSU OneDrive.

How can I scan documents to my OneDrive using YSU printers?

YSU printers offer digital scanning capabilities that allow you to scan documents and have them automatically saved to your YSU OneDrive. Just place your document either in the document feeder on top (best for multiple pages or double-sided pages) or face down on the scanning glass (best for a single page), then follow these steps below:

How to scan documents:

1. Log in to the printer either by swiping your YSU ID card or using the on-screen keyboard to type in your YSU username and password.
2. Choose the PaperCutMF option (most printers default to this automatically).
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3. Choose Scan.
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4. Choose Scan to OneDrive.
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5. Give your document a Name and, optionally, you can chose Change Settings to adjust how your document is scanned.
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     • Duplex Mode: Set this to 2-sided if you are scanning a double-sided document.
     • Orientation: Portrait would be best for normal documents.
     • Paper Size: Letter would be best for normal documents.
     • File Type: PDF is best for normal documents, but JPEG is best for if you're scanning images.
     • DPI: Changes the resolution of you're scan. Higher resolution means better quality but file sizes will be larger.
     • Color Mode: Change this depending on if your document has color on it or not.
6. Press Start and the printer will scan your document(s).
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7. Once completed, it will prompt you with some more options.
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     • Scan Next Page: Place the next page you want to scan either in the document feeder or scanning glass then press this to add that page to your document.
     • Scan New Document: This will create a new file to scan to. Your previous scan will be saved and sent to your OneDrive. This option will loop you back to step 5.
     • Finish: All done scanning? Press Finish. Then press the square+arrow button in the top right to log out of the printer.
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8. NOTE: Depending on the size and resolution of your scan, it may take several minutes for it to appear in your OneDrive. Please be patient.
9. You will receive an automated email from PaperCut once your scan is ready to be viewed.
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How to access scanned documents:

1. In your YSU OneDrive, there should now be a folder called Apps. This should appear in both OneDrive in a web browser and in your computer's file manager under OneDrive - Youngstown State University.
   • ​​​​​​​​​​​​​​Directory in your computer's file explorer:
     • ​​​​​​​Windows:
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     • MacOS:
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   • Online in a web browser:
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2. Within this folder there will be one called Scans For PaperCut MF.
   • ​​​​​​​This folder will house any and all scans you send to your OneDrive from the printer.
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3. These act as normal files, so you can move them to a different folder, or open and view them as you would normally.

If you experience any issues, feel free to submit a help request, or contact the IT Service Desk at 330-941-1595 or servicedesk@ysu.edu